InfoTrak Business Management
Support Tools

Human Resources Module

CFMC’s InfoTrak software contains a full set of business management tools, designed to help companies of small to medium size, in any industry, bring the difficult and often cumbersome tasks of human resources (HR) record keeping, timesheet submission, project tracking, interfacing with payroll processing, and purchase order submission under complete control. Our software allows HR staff to immediately access key employee information such as employee demographics, salary history, performance appraisals, attendance history, job history, insurance/benefits, training and skills, and much more.

InfoTrak allows each employee to change and view his or her own information as necessary. Managers approve timesheets, vacation requests, and employee status changes all on-line, thus saving your HR personnel time to deal with the more critical issues at hand. Multiple custom HR reports are available via InfoTrak. Employee rosters, employee status listings, upcoming annual review listings, individual employee benefit plans, EEO employee counts, time off balances, and applicant tracking logs are just a few.

Electronic Time Sheet Submission

The InfoTrak electronic time sheet module provides your organization with the capability to eliminate the use of paper time sheets all together. All necessary timesheet review and maintenance is done on-line, so the system is completely "paperless" if you desire. Employees electronically submit timesheets to supervisors for approval. Once approved the time sheet is automatically forwarded to your fiscal services department for final review and processing. The capability to reject a timesheet is available at both the supervisory and fiscal services levels. In the event of a rejection, the timesheet is automatically returned to the employee for correction. All previously submitted data is stored in the Extended Systems Advantage Database, the DBMS of choice for the InfoTrak system.

Timesheets for all employees can be easily recalled to the screen for viewing or printing. Digital images of each employee’s signature can be stored within the InfoTrak system for automatic placement on the time sheet. If desired, an export file can be created for each pay period. This export file is then available for import into most payroll systems, significantly reducing payroll processing time and error rates when compared to manual processes.

Project Tracking

Since all timesheet data is linked to specific project codes created by your fiscal services department, storage of this data supports detailed project tracking and reporting capabilities within the InfoTrak system. For managing multiple projects, several project control reports are available. A few examples are project hours detail, time detail listing, percent of estimate used, salary expenditures, project hours summary, and a complete ad hoc reporting module. All reports are created using a simple point and click process.

Quality Management

To assist your organization with quality management and improvement, InfoTrak’s document and record Inventory sheet will allow you to track the location and status of important documents and records that are vital to your success. In addition, most quality management plans require that work instruction documents be created for all recurring procedures. The work instruction index in InfoTrak stores information about the creation, revision and location of your companies work instruction documents. Finally, a key ingredient of quality management is process improvement. InfoTrak’s process improvement plan module let’s any employee submit suggestions for the improvement of any process within your company and to monitor it’s progress.

Please contact Gary Brug, BA, our director of information technology. You can reach Gary at 800.950.8250 ext. 3085, or e-mail him at gbrug@cfmc.org.